Review of Records – Essential Assessments Rubric

Description and Rationale:

The review of records should include comprehensive overviews from the eye health report, clinical low vision evaluation (if available), academic records, reports from other service providers, and information regarding the ECC.

The eye health report is documentation of a visual impairment required to certify a disability (check your individual state definition) and is part of a two-pronged process of eligibility (medical diagnosis and educational need).

Birth - 3 Years

Comprehensive review of records addresses:

Eye health reports
Clinical low vision evaluation (if available)
ECC information
Other medical information
Records from other service providers

3-5 Years

Comprehensive review of records addresses:

Eye health reports
Clinical low vision evaluation (if available)
ECC information
Other medical information
Records from other service providers

5-22 Years

Comprehensive review of records addresses:

Eye health reports
Clinical low vision evaluation (if available)
ECC information
Academic records
District-wide assessment results
Records from other service providers
Other medical information

Multiple Disabilities/Deafblind

Comprehensive review of records addresses:

Eye health reports
Clinical low vision evaluation (if available)
ECC information
Academic records
District-wide assessment results
Records from other service providers
Other medical information

Tips:

The school district (for initial referral) or TVI should provide the parents with template(s) for an eye health report (see examples above), release of information to the school district (see examples above), and cover letter explaining the importance and purpose of the eye health report.

Additional protocols of review of records are found in commercially available essential assessments.

Public Domain Resources:

Eye Condition Factsheets

References: 27

Resources for Purchase:

References:29, 10, 14, 30